Managing Your Travelers
How to add, edit, and manage your own traveler profiles and those of delegated users
Managing Your Travelers
The Travelers page allows you to manage your own traveler profiles and profiles for anyone you are authorized to book for (such as family members or colleagues who have delegated access to you).
Accessing Travelers
To view your travelers:
- Click on Travelers in the main navigation menu.
- The page shows two tabs: Travelers (your traveler list) and Delegation (manage delegation relationships).
- By default, you see your own travelers.
Travelers Tab
The Travelers tab displays a list of traveler cards. Each card shows the traveler's name, type (Adult/Child/Infant), and primary passport information.
Viewing Delegated Travelers
If other users have delegated access to you, a dropdown menu appears above the traveler list:
- Click the dropdown showing "My Travelers"
- Select another user from the list to view their travelers
- The list updates to show that user's travelers
- Your available actions depend on the delegation scope granted
Adding a New Traveler
If your company permissions allow it, you can add new travelers.
Open the Creation Form
Click the Add Traveler button at the top of the page. This opens the traveler creation form with two tabs.
Enter Personal Information
On the first tab, provide the traveler's details:
- Title — Mr., Mrs., Miss, Ms., or Master
- First Name — As shown on passport
- Last Name — As shown on passport
- Date of Birth — Used for automatic age classification
- Email Address — Optional
- Phone Number — With country code
Add Passport Details (Optional)
Switch to the Passport tab to add passport information:
- Passport number
- Nationality
- Issuing country
- Issuing and expiry dates
- Upload passport document scans
You can skip this step and add passports later from the traveler's detail page.
Create the Traveler
Click Create Traveler to save the profile.
Travelers are automatically classified as Adult (12+), Child (2-11), or Infant (under 2) based on their date of birth.
Editing a Traveler
To update an existing traveler:
- Find the traveler card in your list.
- Click the Edit button (pencil icon) on the card.
- Update the personal or contact information.
- Click Save Changes.
When editing, only the personal and contact information can be modified. To manage passports, go to the traveler's detail page.
Viewing Traveler Details
Click anywhere on a traveler card to open their detail page. From there you can:
- View all traveler information
- Manage passports (add, edit, set primary, delete)
- Upload and manage documents
Managing Passports
From the traveler detail page, you can manage multiple passports:
- Add Passport — Enter passport number, nationality, issuing country, and dates
- Set Primary — Mark one passport as the default for bookings
- Upload Documents — Attach scans of passport pages
- Monitor Expiry — View expiry status for each passport
Ensure passport names exactly match the physical document to avoid issues at airport check-in.
Deleting a Traveler
To remove a traveler:
- Click the Delete button (trash icon) on the traveler card.
- A confirmation dialog appears asking you to confirm.
- Click Delete to confirm, or Cancel to keep the traveler.
Travelers cannot be deleted if they are included in pending booking requests.
Delegation Tab
The Delegation tab shows two sections:
- Delegated to me — Users who have given you access to their travelers
- My delegates — Users you have given access to your travelers
This tab is for viewing delegation relationships. Delegation setup is managed by administrators through the dashboard.