TravelersConcepts
Document Categories
Organizing travel documents by type for management
Document Categories
Travel documents are organized into categories for efficient management and quick retrieval. Each document is assigned a category that describes its purpose.
Available Categories
| Category | Code | Description | Common Documents |
|---|---|---|---|
| Passport | PASSPORT | Passport-related documents | Bio page, photo page, cover |
| Visa | VISA | Entry visas and permits | Visa stamps, visa letters, e-visas |
| Residency | RESIDENCY | Residence documentation | Residence permits, national IDs |
| Other | OTHER | Miscellaneous documents | Travel insurance, health certificates |
Category Details
Passport Documents
Documents directly related to passports:
| Document Type | Purpose |
|---|---|
| Bio Page Scan | Main identification page with photo |
| Photo Page | Additional photo pages |
| Signature Page | Page containing signature |
| Full Passport Scan | Complete passport scan (all pages) |
Passport documents can be linked to specific passports. This is useful when a traveler has multiple passports and you need to organize documents by passport.
Visa Documents
Documents related to travel visas:
| Document Type | Purpose |
|---|---|
| Visa Stamp | Scanned page with visa stamp |
| Visa Approval Letter | Official approval from embassy |
| E-Visa | Electronic visa printout |
| Visa Application | Copy of visa application form |
Residency Documents
Documents proving residence status:
| Document Type | Purpose |
|---|---|
| Residence Permit | Official residence permit card |
| National ID | Country-specific ID card |
| Work Permit | Employment authorization |
| Residence Certificate | Official residence certification |
Other Documents
Miscellaneous travel-related documents:
| Document Type | Purpose |
|---|---|
| Travel Insurance | Insurance policy documents |
| Health Certificate | Vaccination records, medical clearance |
| Letter of Invitation | Business or personal invitation letters |
| Itinerary | Travel itinerary documents |
Document-Passport Relationship
Documents can optionally be linked to a specific passport:
Linked vs Unlinked Documents
| Type | Linked to Passport | Use Case |
|---|---|---|
| Linked | Yes | Passport scans, visa stamps in specific passport |
| Unlinked | No | General documents like insurance, health certificates |
Document Metadata
Each document stores:
| Field | Description | Example |
|---|---|---|
| Category | Document type | PASSPORT |
| Label | Custom label | "Bio Page" |
| File Name | Original filename | "passport_scan.pdf" |
| MIME Type | File format | "application/pdf" |
| Uploaded At | Upload timestamp | "2024-01-15T10:30:00Z" |
| Related Entity | Linked passport (optional) | Passport ID |
Supported File Types
Documents can be uploaded in the following formats:
| Format | MIME Type | Max Size |
|---|---|---|
| application/pdf | 10 MB | |
| JPEG | image/jpeg | 10 MB |
| PNG | image/png | 10 MB |
Files exceeding the maximum size will be rejected. Compress large files before uploading.
Best Practices
- Clear Labels: Use descriptive labels like "US Passport Bio Page" instead of generic names
- Correct Category: Choose the most appropriate category for each document
- Link to Passport: For passport-specific documents, link them to the corresponding passport
- Quality Scans: Upload high-quality scans that are clearly legible
- Regular Updates: Remove outdated documents and upload new ones when passports are renewed